The Portrait Session Agreement


A few things we need to go over before we shoot…

Booking details

The session fee is due on the date that your session is first scheduled.  Trish Mennell Photography Inc shall have the right to cancel your session date or give it to another client if the session fee is not paid within 48 hours of invoicing. The fee shall be good for services performed on the originally scheduled date.  In the event that you need to re-schedule that date, pricing and our availability to provide services on such date will be reviewed. In the event of a cancellation, your session fee will be honoured for one year. 

At The Session

Only the persons being photographed may attend the session.  Parents attending sessions are kindly asked to adhere to any instructions from the photographer so that she may provide the best possible outcome.  Personal assistants, nannies, caregivers, friends and siblings may attend sessions to assist parents.

Please put cell phones away!  Filming is prohibited during sessions as it is very distracting to Trish and the people being photographed.  Taking photographs behind Trish is also a terrible idea!  The subject doesn't know where to look and the ability for Trish to connect with the subject is compromised.  We understand that photo sessions are big events and it's fun to share on social media.  Please let Trish know you'd like a photograph to commemorate the occasion so that she can stop shooting to allow this to happen.  When posting photographs on social media, please use the hashtag: #btsTrishMennellPhotography (behind the scenes).  

After The Session

Preview galleries are posted as soon as post production is completed.  This is usually about four weeks.  Delays may occur due to heavy workload as Trish personally edits every session.  Sometimes we can accommodate rush requests - please ask for availability and cost when you book your session as we will need to book out time for editing.

Ordering Images and Artwork

An in-person ordering session is one of the premium services the studio is known for.  In person ordering ensures your artwork is ordered beautifully, promptly and sized correctly for your home.  We recommend placing your order at your ordering session to take full advantage of our expertise and design service. Your ordering appointment will be held at a time and place that is convenient to you within 45 days of your preview gallery.  Additional family members are welcome to attend the ordering appointment to assist in the ordering and to order for themselves. If you require more than 30 days to complete your order, a storage fee of $100/month will be billed as we incur storage costs for your files.  If payment is not received, unfortunately, all images will be purged.   All studio wall art, prints, albums and digital files are purchased separately and are not included in the studio session fee. All pricing is available on the Studio Price Menu available by clicking here.  Trish Mennell Photography Inc reserves the right to update the studio price list at any time if there is a change in supplier fees.

All orders must be paid for at the ordering session or a payment plan arranged by that time. We will do our best to work with any requests after an ordering session has been completed. Due to the custom nature of our work, refunds are not possible once production has begun. After the date of your ordering session, only ordered images will be archived for twelve months and unordered images will be purged.  No need to hang onto the images you didn't love!

In the case of custom albums, a digital proof will be provided for your approval within two weeks.  Once provided, up to two revisions are complimentary. Additional revisions will be billed at $85 per additional revision.  Final approval must be given within 90 days of receiving your album proof. Album proofs outstanding for more than 90 days will be ordered as per the studio design and the agreement will be deemed fulfilled.  Albums not ordered within 90 days may be subject to price increases that have occurred since the original order.

Completed orders will be delivered once the entire order has arrived.  The anticipated time for order fulfillment is approximately 4-8 weeks, although Trish Mennell Photography Inc can not make guarantees in this regard during high season.  Rush orders will be accommodated whenever possible and may require an additional fee.

Trish Mennell Photography Inc shall have the right to use all negatives, proofs, photos, prints and all images and likenesses thereon in connection with its display and marketing efforts and you grant to Trish Mennell Photography Inc a royalty-free, fully paid and irrevocable license to use all such materials for its commercial and artistic purposes and you represent that you have the authority to grant the same.

While Trish Mennell Photography Inc strives to provide its clients with the utmost in photography services, Trish Mennell Photography Inc is, first and foremost, an art studio with an established style and reputation. While Trish Mennell Photography Inc regularly works with its clients to deliver photographs which will meet their individualized needs, Trish Mennell Photography Inc reserves the right to exercise full artistic control over the nature, number and types of pictures it shoots.

Trish Mennell Photography Inc reserves the right to terminate any session due to any failure of the client to adhere to the requirements set forth in this Agreement or if the subject(s) being photographed are unwilling to be photographed or if anyone in the session is behaving in a manner that the photographer deems inappropriate or inconsistent with the purposes of the session.  In the event of any such termination, Trish Mennell Photography Inc may offer to schedule a new session in its sole discretion. Once the session has commenced, under no circumstances will the session fee be refunded.

We look forward to combining Trish Mennell Photography Inc's unique art and style with yours to produce a rewarding experience and wonderful photographs and artwork! 

If you agree with the terms of this Agreement, please indicate your acceptance.

I accept the terms of this Session Agreement *
Name *